May 3, 2023

The Importance of Tenants Keeping Track of Inventory

Keeping track of all of the items in a storage unit will help your tenants in many ways. Whether they are a small business owner trying to start a company or someone who likes to keep collections in storage, it is best to keep up with everything. It is also imperative to track all of these items for tenant protection plans, should anything happen. 


If nothing else, it is beneficial to keep records of stock just so your tenants can have it recorded down in one place that isn’t the brain. You clear up your mind while clearing up the chaos, and you get to experience the peace of mind that exists when knowing everything is accounted for and everything has its place. Here are some surefire ways to go about this that you can encourage your tenants to take measures on, and no matter what sort of wares your tenants have in stock, they will have a continuous catalog of everything.


Manual Method

Even if your tenants decide to go the tech route when tracking inventory, it is a good idea to have a physical backup of their list. Before your customers toss their things into storage, they will want to make sure everything is put away in airtight containers with lids and organized. Ensure no boxes or containers are touching the floor directly, preferably on pallets in the off chance of flooding. Encourage tenants to purchase second-hand shelves to utilize space and organize their stock. Make sure they take photos of the inventory they plan on storing before they put it away.


An inventory list will help customers quickly identify any missing items or any items that have been moved without their knowledge, should your tenants employ others. It also allows them to know exactly what is in their unit, making it easier to access the items when needed. Your tenants can rest assured that their belongings are safe and secure by keeping an up-to-date inventory list.


Keep any and all receipts of the items you wish to cover to back up any claims you make. Maintaining the receipts for the big-ticket items will keep the guesswork out of filing a claim so you can obtain the maximum amount of coverage possible.



Self-storage apps can help keep track of inventory in storage. Not only do they use software to keep things organized, but all of the photos and information are kept in one place. Apps can be a great way to keep track of your inventory in storage. With these apps, you can easily store and organize all of your items in one place. You don’t have to worry about forgetting what you stored or where it is located. 


Urge your tenants to use an app of their choosing. They can quickly access the information they need with just a few taps on their smartphone or tablet. This makes it easier and more convenient to manage inventory and keep track of what is going on in or out. This method isn’t foolproof, and we recommend a physical failsafe in the event of app crashes or lost data during updates.


Storage Unit

When customers need to store their possessions, choosing the right specs for storing them is essential. They come in various sizes and offer different features depending on the individual’s needs. Whether it’s for a short-term or long-term storage solution, there are many options available. 


One important factor to consider is climate-controlled storage, which can help protect items from extreme temperatures and humidity. Your tenants can rest assured that their items will be safe and secure for as long as they need them stored away.


Tenant Property Protection® has a protection plan that covers replacement costs of items with no deductible, but in order for your tenants to replace their stuff, they must have records of what exactly has to be replaced. It is important that your tenants keep records of their inventory in order to recuperate any costs that might have occurred during unexpected disasters. Whether your tenants are small business owners or not, this method should be recommended to all tenants.